careers

What You’ll Do

Office Management

• Role includes standard daily office management functions, including opening/closing protocols, visitor greeting and management, etc.
• Ensure a warm and welcoming greeting to clients, applicants, staff and vendors that is consistent with the TriMark brand and values. Greet visitors at the front door and alert appropriate staffers.
• Ensure common areas of the office are tidy and maintained (conference rooms, kitchen, lobby, training spaces, outdoor patio) and that proper equipment is in appropriate areas, counters / tables are clean, etc.
• Ensure technology is functioning properly (TVs, Chromecasts, Wifi), identifying areas for improvement where they exist
• Troubleshoot issues with appliances, office equipment, tech equipment, escalating appropriate building contact or vendor
• Manage office calendars as well as Conference Rooms reservations, alerting staff to client visits and key company dates (all company meetings, WFA days, holidays, etc) 
• Assist with executing special company events, including surveying staff, planning, and executing special event details
• Order and maintain stock of office supplies
• Order office snacks and food for client meetings
• Ensure staff is properly trained on daily office opening / closing process (and other processes as needed) and that both are executed each day.
• Monitor and manage the parking lot to ensure parking policies are followed
• Also responsible for basic cleaning and organization of common areas as needed (wiping down kitchen, putting away dishes from dishwasher, etc)

Executive Assistant to Leadership

• Assist company leadership (CEO, Leadership team, Administration + Finance teams) with various internal agency initiatives and administrative tasks, as needed
• Provide high-level administrative support to the CEO and leadership team, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit correspondence, presentations, and reports for internal and external stakeholders.
• Act as a central point of contact between executives, staff, and outside partners, ensuring timely communication and follow-up.
• Assist Administration and Finance teams with document management, invoice processing, and budget tracking.
• Organize and maintain confidential files, records, and sensitive company information with discretion.
• Plan and execute company events, leadership offsites, and key project milestones.
• Support cross-departmental initiatives by coordinating timelines, gathering data, and tracking progress on strategic goals.