TriMark HQ
410 N. Boylan Ave
Raleigh, NC 27603
TriMark Studios
401 N. West Street
Raleigh, NC 27603
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    Office Manager
    TriMark employees enjoying a team-building beach outing

TriMark Digital is actively seeking an Office Manager to join our growing team. The ideal fit for this position is someone who is creative, a self-starter, detail-oriented and a problem-solver. As our Office Manager, you will help manage and maintain our office facilities while also working closely with company leadership and the Director of Administration on various administrative, operational and other general duties. This is a part-time position, working fully in our downtown office for up to 30 hours a week (Monday – Thursday).

Roles & Responsibilities

  • Role includes standard daily office management functions, including opening/closing protocols, visitor greeting and management, etc.
  • Ensure a warm and welcoming greeting to clients, applicants, staff and vendors that is consistent with the TriMark brand and values. Greet visitors at the front door and alert appropriate staffers.
  • Ensure common areas of the office are tidy and maintained (conference rooms, kitchen, lobby, training spaces, outdoor patio) and that proper equipment is in appropriate areas, counters / tables are clean, etc.
  • Ensure technology is functioning properly (TVs, Chromecasts, Wifi), identifying areas for improvement where they exist
  • Troubleshoot issues with appliances, office equipment, tech equipment, escalating appropriate building contact or vendor
  • Manage office calendars as well as Conference Rooms reservations, alerting staff to client visits and key company dates (all company meetings, WFA days, holidays, etc)
  • Assist with executing special company events, including surveying staff, planning, and executing special event details
  • Order and maintain stock of office supplies
  • Order office snacks and food for client meetings
  • Ensure staff is properly trained on daily office opening / closing process (and other processes as needed) and that both are executed each day.
  • Monitor and manage the parking lot to ensure parking policies are followed
  • Also responsible for basic cleaning and organization of common areas as needed (wiping down kitchen, putting away dishes from dishwasher, etc)
  • Assist company leadership (including but not limited to the CEO, President and Director of Administration) with various internal agency initiatives and administrative tasks, as needed

Requirements

  • Minimum of 5 years of relevant/related clerical/administrative working experience.
  • Recognize and respond to potential problems. Take initiative to solve problems independently, asking for assistance/guidance when needed.
  • Effectively and respectfully communicate with others.
  • A creative approach to your daily work, finding ways to add value as company needs evolve
  • Strategically manage time. Multitask and quickly shift tasks to complete a variety of duties.
  • Possess strong organizational and communication skills.
  • Remember key details as multiple people make verbal, hand-written, and emailed requests throughout the day.
  • Proficiency in Microsoft Office Suite, Google Workspace and QuickBooks; learn new softwares/systems as needed.

What We Offer

Our goal is to raise the bar for agency benefits. Our people are our advantage—why wouldn’t we do everything we can to take care of them and their families? We’re progressive, and not everyone gets it—but that’s what makes TriMark such a special place to work.

  • 100% of health insurance premiums paid for by TriMark (for employees and children)
  • 100% of vision and dental insurance premiums paid for by TriMark (for employee)
  • 401k matching—100% up to 6% with no vesting period (once employed for 1 year)
  • Paid time off (PTO) for vacation + personal time
  • Flexible working schedule

Our office reflects who we are as a team—interactive, creative and fun! Perks include our modern office in the heart of Glenwood South, a casual dress code, a coffee and sparkling water bar, happy hours and an annual ping-pong tournament. (We said we like to have fun!)

Ready to Apply?

If you think you’re the perfect person for the job, click below and follow to our digital application. If we think you’re a potential fit, we’ll reach out and take it from there.

Apply Now

TriMark Digital, LLC is an equal opportunity employer.